7 Best Appointment Booking App for Meeting Rooms Scheduling in 2024 [Honest Reviews + Pricing]

In an organization, ensuring streamlined operations and efficient workflows is crucial for maximizing productivity. Arranging meetings in shared spaces should not be a hindrance but a seamless process that supports collaboration and business growth.

An online scheduling platform designed to manage shared spaces can significantly enhance corporate efficiency. According to Harvard Business Review, a staggering 70% of all meetings can impede employees' productivity, highlighting the need for intuitive systems that streamline appointment settings and room reservations. By leveraging a user-friendly app, organizations can mitigate disruptions and empower teams to optimize their time.

There's a myriad of sleek and intuitive online room booking software solutions that enable smooth meeting room reservations from anywhere in the world.

These tools come packed with multiple features.

Here’s how you can benefit from them:

• Coordinating team gatherings or client presentations becomes easy with these tools
• They minimize scheduling complexities and enhance accessibility to drive up attendance rates and operational efficiency
• You can ensure meetings are productive and purposeful, allowing teams to focus on business goals and relationship-building

Now, let's dive right into the top meeting room booking apps for 2024.

Honest Reviews of the 7 Best Appointment Booking Apps for Meeting Rooms

We’ve shortlisted the most popular apps on the market to help you make an informed choice.

1. Setmore

Effortlessly streamline your meeting room bookings with Setmore, an online scheduling solution perfectly suited for managing shared spaces.

Key features:

• Share real-time availability with stakeholders
• Automate booking notifications to keep all participants informed and engaged
• Schedule recurring meetings to maintain ongoing collaboration and ensure consistent room availability for your teams

Pricing:

Free: $0 per user per month, accommodating up to 4 users at no cost
Plan: $5 per user per month for 1-2 users
Team: $5 per user per month with unlimited user access

2. Appointo

Appointo provides an end-to-end solution tailored to meet the diverse needs of teams managing meeting rooms. One standout feature is its adaptability, accommodating various types of room bookings, whether for individual meetings or group presentations. With capabilities like real-time availability display and automated reminders, Appointo ensures seamless organization and engagement throughout your business meetings.

Key features:

• Personalize your meeting room booking page with distinct colors, logos, and widgets to reflect your organization's identity and maintain brand consistency
• Allow participants to choose between in-person meetings and virtual sessions using popular platforms such as Google Meet, Outlook, and Zoom
• Implement automated reminders to reduce scheduling conflicts and minimize missed appointments
• Utilize SMS and email notifications, bundled booking options, and custom inquiries to gather detailed information and preferences from meeting participants

Pricing:

Free: Explore Appointo with a 14-day free trial

Pro-plan: $12/month

3. Calendly

Calendly empowers you to maintain control over your meeting room bookings with a range of useful features.

Key features:

• Allow clients to provide essential information during the booking process
• Utilize Calendly's multi-room feature to manage and schedule multiple meeting spaces efficiently
• Enhance efficiency by integrating Calendly with key platforms such as HubSpot and Salesforce

Pricing:

Free: Leveraging their basic features at no cost

Standard: $10/seat/month

Teams: $16/seat/month

Enterprise: Starts at $15k/year

4. Book Like A Boss

The web-based solution, Book Like A Boss is ideal for managing meeting room bookings. With multiple time zone availabilities, automatic calendar syncing, and customizable booking pages—this tool simplifies the process of scheduling meetings.

Key features:

• Ensure effective communication among team members by utilizing internal messaging to keep meeting room managers and attendees in the loop
• Integrate with Zapier and other third-party solutions
• Showcase photos, videos, and testimonials directly on your booking page, enhancing your organization's credibility

Pricing: Start your 14-day free trial to explore the tool's features before choosing a subscription plan tailored for freelancers or teams

5. Vagaro

Vagaro offers integration with popular calendar platforms such as Apple Calendar, Google Calendar, and Microsoft Outlook—providing meeting room managers with centralized schedule management capabilities.

Key features:

• Maximize efficiency with Vagaro's waitlist feature, designed to efficiently fill meeting room slots by managing last-minute cancellations
• Enable easy and convenient appointment bookings for meeting rooms across multiple platforms, including social media channels like Facebook and Instagram, Apple Maps, and the Vagaro marketplace
• Utilize Vagaro's bulk promotional tools to effectively market your meeting rooms, boosting booking rates and maximizing occupancy

Pricing: Get started with a monthly subscription for as low as $30, granting access to one bookable calendar

6. HelmBot

This comprehensive tool, HelmBot is designed to streamline meeting room management, enhance customer relationships, and optimize staff coordination. In addition to its robust meeting room scheduling capabilities—HelmBot offers project management and marketing automation features to support small to midsize businesses in efficiently handling various administrative tasks.

Key features:

• Categorize meeting room bookings with color codes for easy organization and visualization
• Offer discounts on meeting room reservations made in advance using promotional codes, encouraging early bookings and maximizing room utilization
• Book group and multiple meeting room appointments

Pricing:

Free Trial: Start accessing their basic features for free

Smaller Operations: $95/month

Medium Operations: ~$165/month

Larger Operations: $275/month

Multi-Location: Get in touch with their sales team for a pricing plan that suits your needs

7. TeamCal

TeamCal simplifies meeting room management by consolidating scheduling information from Google Calendar and other tools into one convenient platform.

Key features:

• Schedule meetings and sessions using intuitive 'drag and drop' functionality
• Print and export meeting room schedules for distribution to participants and staff
• Set up time zones and define meeting hours to optimize online sessions and ensure smooth coordination for all participants

Pricing:

Starter: $29 per month and organization

Premium: $69 per month and organization

Business: $149 per month and organization

5 Key Considerations Before Choosing a Meeting Room Booking App

We want you to make the right choice when it comes to choosing an online booking software.

Here are 5 things that will help you choose the ideal tool:

1. Automated notifications:

‍ Select an app that sends automated notifications and reminders to meeting organizers and participants, reducing the risk of missed meetings.

2. Mobile compatibility:

Ensure the app is mobile-friendly, allowing users to book and manage meeting rooms conveniently from smartphones or tablets.

3. Customer support and training:

Select a vendor that offers responsive customer support, training resources, and ongoing assistance to help you maximize the benefits of the meeting room booking app.

4. User-friendly interface:

Choose an app with an intuitive and easy-to-use interface that simplifies the process of scheduling and managing meeting rooms for all users.

5. Integration with calendar platforms:

Ensure the app integrates with popular calendar platforms like Google Calendar or Microsoft Outlook to synchronize meeting room bookings across all devices.

Ready to Streamline Meeting Room Management?

Embracing online booking for your meeting rooms can significantly enhance the efficiency and accessibility of your business operations. While we've highlighted the top meeting room booking apps available, if you're seeking a user-friendly solution with comprehensive features to streamline the booking process, consider choosing Appointo.

This innovative platform is designed specifically for meeting room management needs, offering intuitive scheduling tools. With features like automated messaging and easy access on mobile devices, Appointo simplifies communication with participants and ensures smooth coordination of meetings.

Schedule a personalized demo with our team today to discover how Appointo can optimize your meeting room booking workflows.